Qualifying Exam

Students working toward a PhD degree are required to take the PhD Qualifying Examination. The PhD Qualifying Examination tests students' ability to think, speak, and write. Students have to read and understand three technical papers that define the examination topical area. Students then write a review paper and orally present it to a faculty examining committee. This committee includes three faculty from the ECE Department, whose research focuses on the area the student wants to be tested on. The student has to answer detailed questions from the faculty committee. These questions can be about the review paper and presentation, the reference papers, and obvious undergraduate-level technical background for the material in the review and reference papers.

Review important dates and deadlines.

Unlike other PhD programs, this is not a comprehensive examination or an open-ended examination of what faculty feel the student should know. Instead, it is a focused examination, scoped by the student's choice of reference papers, review paper, and presentation. The Qualifying Exam stresses the student's understanding of ECE fundamentals within this scope as well as their ability to understand and communicate the technical linkages to their chosen topics.

Students must take the PhD Qualifying Exam for the first time no later than the fourth semester after program admission and must pass the exam no later than the fifth semester. Summer semesters are not included in this qualifying exam timeline. Students failing the Qualifying Exam the first time can take it a second time, no later than the fifth semester after program admission. A student who fails the exam twice must leave the program at the end of the semester. 

The time clock determining when a student must take the Qualifying Exam is stopped for one semester if the student is engaged in an industrial internship during an academic-year semester (fall or spring). This policy applies for only one semester of internship. Students engaged in internships for more than one academic-year semester may submit a petition to request a deferment of the Qualifying Exam timeline beyond one semester. 

The time clock determining when a student must take the Qualifying Exam is also stopped if students decide to take a Leave of Absence prior to the Qualifying Exam. Their time clock can stop for the entire length of their Leave of Absence. Leaves of absences are capped at two calendar years’ time maximum throughout the Ph.D. program, accrued either as a 2-year leave or amount to 2 years accrued through various leaves. 

Mechanics 

Qualifying Exam Declaration 

With faculty advisor input, the student will complete a qualifying exam declaration, write a presentation abstract, and submit three technical papers.

The qual declaration application requires the following items:

• A 1-page abstract -- no specific format, just 1-3 well-formed paragraphs about your qual topic
• Three [3] preliminary technical Background that you will analyze and write a review paper about. The three technical papers provide context to the faculty examining committee regarding the student’s area of focus. See reference paper guidelines below for details. 
  
  The three technical papers provide context to the faculty examining committee regarding the student's area of focus. They help describe what the student's work is about and why it matters. They describe the chosen research field's history and motivations. The student selects these three papers with input from their advisor. The Graduate Student Committee reviews the paper choices and assigns a three-faculty examining committee. These papers can include conference papers, journal papers, book chapters, thesis chapters, and the student's own papers or technical reports. 

The declaration will allow students to rank order between seven [7] and ten [10] ECE faculty that the student and his or her advisor feel would be the best fit for the examination committee. The three technical papers provide context to the faculty examining committee regarding the student’s area of focus.

Written Review Paper 

The Qualifying Examination tests the student's written communication skills through a short review paper. This paper defines the focus of the student's Qualifying Examination topic. It should explain the student's technical area, their work, and the relationship of their work to the background provided in the three background papers. This paper should not exceed more than four pages and should be in a two-column format. Use of the standard template is encouraged.

Resources for Review Paper 

• ECE Review Paper Template
• LaTeX templates available via IEEELinks to an external site and ACMLinks to an external site

Oral Presentation 

The Qualifying Examination tests the student's oral communication skills by having them present a short talk during the first 30 minutes of the Qualifying Examination, which is scheduled for three hours. The student should consider this oral presentation to be like a conference presentation, as the research of the three faculty in their Qualifying Examination committee relates to the focus of their presentation. The examining faculty will typically ask the student questions to help clarify their presentation immediately after.

Questions and Answers

Once the clarification questions and answers are completed, the examining committee will ask the student questions about their research area, reference papers, review paper, and relevant electrical and computer engineering fundamentals.

These question and answer sessions are part of the three-hour Qualifying Examination. Following these sessions, each of the examining faculty grade your performance. They do not decide if you passed or failed the Qualifying Examination. This pass/fail decision is made at the Graduate Progress Review meeting (held on the Friday of the second week of Qualifying Examinations).

Retake Qualifying Exam Committee Selection 

Students who will retake the ECE qualifying exam will be notified of their test dates sooner. 

All students retaking the qualifying exam must list their original committee members (who are available) at the top of their faculty selection list, in order of preference as #1, #2, and #3. Next, students must list 7 additional faculty members who did not serve on their first qualifying exam committee, also in order of preference.

The Graduate Studies Committee (GSC) will then select the retake committee as follows: 

• One returning member will be chosen from the original committee members (#1–3).
• Two new members will be chosen from the 7 additional faculty listed. 

Fall 2026 important Qualifying Exam dates & deadlines

• Fall 2026 Information Session Slides 
• Fall 2026 Information Session Recording (overview) 
  
  
• Spring 2026 Information Session Slides
• Spring 2026 Information Session Recording (overview) 

• Thursday, September 3rd: Qualifying Exam information session 

• Friday, September 25th: Qualifying Exam declaration deadline
• Qualifying Exam declaration application portal (NOT OPEN YET)
• Required materials: Completed application, faculty selections, one-page abstract, three background papers (no more than 50 pages total)
• Monday, September 28th: Accommodation requests deadline
  
• Monday, October 26th: Qualifying Exam review paper deadline

• Qualifying Exam review paper submission portal
• Review paper template available
• LaTeX templates are available through IEEE and ACM. If you are using a LaTeX template from either of these sources, you do not need to specify keywords or use the copyright blurb at the bottom of the ACM template.
• Friday: November 6th: Qualifying Exam committees announced to students via email
  
  
• Monday, November 9th–Thursday, November 19th: Qualifying Exam period
• Exams will be scheduled by committees during this period
• Prepare to conduct exam at any point during this exam period

• Monday, November 23rd: Official Qualifying Exam results and feedback issued to students